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Calling all Directors - at - Large

Do you have the drive and the passion to become of key member of the team planning Western Canada’s largest celebration of Caribbean arts and culture? If so, we are looking for you to fill on of our director at large positions.

 

Job Description

As a director at large your role will be to:

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  • Coordinate the execution of the one of our festival’s key silos.

  • Work closely with WCDA executive and directives laid out by the executive.

  • Attend monthly board meetings, for updates and planning sessions.

  • Attend team meetings within your silo.  Frequency TBD by team lead.

  • Meet deadlines for portfolio benchmarks.

  • Budget management and analysis.

Open Positions

Special Events Coordinator

  • Prepare event schedule for the year

  • Coordinate Friday Night Costume Extravaganza and Village Entertainment

  • Write scripts for MC

  • Obtain quotes for venues, technicians, entertainment as required

  • Coordinate all special event service contractors

  • Develop and issue performer and service contracts

  • Liaise with technical team for production

  • Coordinate equipment, transportation and accommodation for out-of-town performers

  • Manage Event Budgets

Caribbean Village Coordinator

  • Set up and take down of the Village (Create Load in document)

  • Coordination of Contractor services i.e. Electrician, Plumber, Propane, Waste Removal, Forklift, Power washer and liaise with Security Team to coordinate security services

  • Obtain quotes for services 

  • Oversee Rum Gardens

  • Liaise with volunteer team to ensure adequate volunteers

  • Manage operations of Caribbean Village throughout the weekend

  • Coordinate stage/Sound booth set up with Entertainment team

  • Ensure necessary permits are in order

  • Attend monthly meetings with Civic Events Team

  • Food and Merchant Vendor management i.e. Pre/post festival meetings,  Update vendor application, manage vendor fees with Treasurer’s assistance

  • Liaise with AHS and Fire Department for necessary documentation and inspections

  • Village budget management

Parade Coordinator

  • Map activities along parade route

  • Coordinate security personnel

  • Liaise with Volunteer Team to ensure adequate number of parade marshals in place

  • Obtain quotes for services – i.e. gulf carts, generators

  • Engage parade transportation volunteers and contractors (truck drivers, picker trucks, generators, etc.)

  • Attend monthly/weekly meetings with Civic Events Team

  • Ensure clean up crew in place for parade

  • Ensure Port- Potties on site for Assembly Area

  • Manage parade budget

Volunteer Coordinator

  • Review and update volunteer application

  • Create / implement recruitment plan

  • Manage Sign up tool

  • Obtain quotes for necessary services

  • Coordinate sourcing of volunteer T-shirt and swag

  • Plan volunteer orientation and appreciation

  • Recruit judges for Friday night Extravaganza and Saturday parade

  • Manage Volunteer Program Budget

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